Human Resources and Administrative Coordinator

Position Purpose

The HR & Administrative Coordinator supports the effective functioning of human resources and administrative operations by coordinating staff processes, maintaining records, and ensuring efficient office management systems. The role contributes to recruitment, employee relations, and administrative services, while also supporting top management in administrative coordination, meeting preparation, and follow-up on key actions. The position ensures compliance with organizational policies and promotes a well-organized, productive work environment. 

Key Responsibilities

1. Assist in recruitment processes, including: preparing and posting job announcements, screening applications, scheduling interviews.
2. Maintain and update employee records (contracts, leave, attendance, personal files).
3. Support onboarding and orientation of new employees.
4. Track staff attendance, leave balances, and timesheets.
5. Assist in preparing HR documents (contracts, letters, certificates, timesheets …).
6. Ensure compliance with internal HR policies and procedures.
7. Support performance appraisal processes.
8. Support internal coordination across departments to ensure smooth administrative processes and information flow.
9. Oversee and coordinate day-to-day administrative operations to ensure efficiency, consistency, and alignment with APLAs’ policies.
10. Maintain and continuously improve administrative systems, procedures, and workflows to enhance overall office performance.
11. Ensure proper document management systems (physical and digital), including archiving, retrieval, and compliance with internal policies.
12. Provide administrative and coordination support to top management, including scheduling, preparation of meetings and briefing materials, follow-up on decisions, and ensuring timely execution of assigned administrative actions.
13. Coordinate travel and mission logistics in line with organizational policies and cost-efficiency standards.
14. Contribute to the development and enforcement of administrative policies, guidelines, and standard operating procedures.
15. Any other related tasks upon Financial and Administrative Manager request.

Reporting requirements

The HR & Admin Coordinator will work in APLA’s office in Ramallah.

The HR & Admin Coordinator will report on a day-to-day basis to the Financial and Administrative Manager of APLA.

Minimum qualifications

• Minimum a Bachelor degree in Business Administration, Human Resources or a related field.

• At least 3 years proven working experience in HR, Administration, or any related Fields. Working in NGO’s or public organizations is an advantage.

Skills:

• Knowledge of Ms. Office (word, excel, power point, outlook, good background in archiving).

• Fluent in both Arabic and English.

• Strong written and verbal communication skills.

• Excellent time management skills and ability to conduct multi-tasks and prioritize work.

• Good communication skills.

Qualified candidates should send the most recent resume, including three professional references, and a cover letter detailing their interest for this position to the email address: hr@apla.ps , indicating the position title (HR & Admin Coordinator) in the email subject line.

Deadline for submitting resumes with cover letters: Monday, 13 Apr. 2026.

Short-listed candidates will be contacted for an interview.

“APLA is an equal opportunities employer”.

Contract Period

One year, with possibility of extension.